Who’s in right now
The admin’s Today screen fills itself as people clock in. Anyone with no response leads the list, and their phone gets a nudge. Open a row to see where they clocked in.
Today
Today · 1 of 8 employees have no response yet.
Today’s activity
| Employee | Clock in | Clock out | Hours | After break | Status |
|---|---|---|---|---|---|
| Jon Fraserjon.fraser@example.com | — | — | — | — | No response |
| Aisha Rahmanaisha.rahman@example.com | — | — | — | — | On leave · Sick |
| 4.53 h | 4.53 h | Clocked out | |||
Selfies — | |||||
| — | — | — | Working | ||
| — | — | — | Working | ||
| — | — | — | Working | ||
| — | — | — | Working | ||
| — | — | — | Working | ||
What it does
Everything an admin and a crew need from a time clock, and the parts a wall clock never had.
- Clock in with a selfieOne tap takes a selfie, the location and the time from TimeStaff’s clock, not the phone’s.
- Check where they clocked in
- Fix a missed clock-out
- Close forgotten shifts
- Approve leave
- Export paid hours
- Remind before shifts
- Invite people by link
First, a nudge
before the shift
Shift starts at 9:00 AM
Open TimeStaff to clock in when you arrive.
15 minutes before every shift. If nobody clocks in by 9:30 AM, the employee is nudged again and admins are told.
Paid hours, counted
the same way
Get TimeStaffChange any time on an open day. Over 5 hours loses a 30-minute unpaid break, 12 hours or more loses an hour, and a shift left open closes itself after 15 hours.
Questions
Do employees have to download an app?
No app store. They open their invite link on their phone, sign in with Google and add TimeStaff to the Home Screen. It then opens like any other app and can send shift reminders.
Does it work on iPhone?
Yes. On iPhone, add TimeStaff to the Home Screen from Safari first. That is what lets it send notifications, and it stays signed in until the person signs out.
What if there is no GPS signal indoors?
TimeStaff tries a precise GPS fix first, then the phone’s Wi-Fi and network location, and records how accurate the fix was. If location is switched off, the employee is told how to turn it on before taking the selfie.
Can someone fake the time by changing their phone’s clock?
No. The punch uses TimeStaff’s clock. A phone that is off by a few minutes is corrected, and the employee is told their clock is wrong.
Someone forgot to clock out. Can I fix it?
Yes, on that day and the day after; the original time stays on the record. After that the day is permanent, so reports never change. A shift left open for 15 hours closes itself.
How is the unpaid break worked out?
A shift over 5 hours loses 30 minutes; a shift of 12 hours or more loses an hour. The clocked time is kept as it was, and the break is shown separately in reports.
Where is our data kept?
In Toronto, Canada. Each company’s people, attendance and reports are kept apart, and everyone only ever sees their own company.
We run more than one company. Does that work?
Yes. Each company has its own admins, employees and reports. Each person belongs to one company.
How do we get started?
Email us your company’s name. We create your company and send you the link that makes you its first admin; you then invite your team with links of your own.
Start your
company
Send us your company’s name. We set it up and email you the link that makes you its first admin; then you invite your team.